PRIVACY NOTICE (KVKK)
This document has been translated for the convenience of our international visitors. In the event of any discrepancy or inconsistency, the Turkish version shall prevail.
Aetra Legal places great importance on the privacy and security of personal data. This Privacy Notice has been prepared in accordance with the Turkish Personal Data Protection Law No. 6698 (“KVKK”) to inform visitors to our website, clients, prospective clients, business partners, and individuals who contact us through our communication channels regarding the processing of their personal data.
1. DATA CONTROLLER
Within the scope of the Turkish Personal Data Protection Law No. 6698 (“KVKK”), your personal data is processed by Aetra Legal, acting as the Data Controller.
2. PERSONAL DATA WE PROCESS
Depending on the nature of our relationship with you, we may process the following categories of personal data:
  • Identity information (name, surname, etc.)
  • Contact information (telephone number, e-mail address, postal address, etc.)
  • Client transaction information
  • Information relating to legal matters and proceedings
  • Requests, inquiries and complaints
  • Transaction security information
  • Website usage information
  • Cookie data
  • Visual and audio records (where necessary)
  • Professional and commercial information
  • Any additional information voluntarily provided within the scope of legal advisory services
3. METHODS OF COLLECTING PERSONAL DATA
Your personal data may be collected through automated or non-automated means via:
  • Our website
  • Contact forms
  • E-mail correspondence
  • Telephone communications
  • Online meetings
  • Social media platforms
  • Face-to-face meetings
  • Client onboarding procedures
  • Written requests and applications
  • Electronic communication channels
4. PURPOSES OF PROCESSING PERSONAL DATA
Your personal data may be processed for the following purposes:
  • Providing legal advisory and attorney services
  • Managing client relationships
  • Evaluating your requests and inquiries
  • Conducting communication activities
  • Managing contractual processes
  • Complying with legal obligations
  • Managing legal disputes
  • Conducting risk management activities
  • Ensuring information security
  • Improving the quality of our services
  • Providing information to competent public authorities where legally required
  • Establishing, exercising, or protecting legal rights
  • Operating and improving our website
5. LEGAL GROUNDS FOR PROCESSING PERSONAL DATA
Your personal data is processed in accordance with Articles 5 and 6 of the Turkish Personal Data Protection Law (KVKK).
Accordingly, your personal data may be processed based on one or more of the following legal grounds:
  • Where expressly permitted by law;
  • Where processing is directly related to the establishment or performance of a contract;
  • Where processing is necessary for the Data Controller to fulfil its legal obligations;
  • Where processing is necessary for the establishment, exercise or protection of a legal right;
  • Where processing is necessary for the legitimate interests of the Data Controller, provided that such processing does not violate your fundamental rights and freedoms;
  • Where your explicit consent has been obtained.
6. TRANSFER OF PERSONAL DATA
Subject to applicable legislation and appropriate security measures, your personal data may be transferred to:
  • Competent public authorities;
  • Courts and judicial authorities;
  • Enforcement offices;
  • Notaries;
  • Bar Associations;
  • Legal consultants and professional service providers;
  • Information technology service providers;
  • Third parties where necessary to fulfil legal obligations.
Your personal data is never disclosed to third parties unlawfully.
7. INTERNATIONAL TRANSFER OF PERSONAL DATA
Where permitted under applicable legislation and the KVKK, your personal data may be transferred abroad, provided that all required technical and administrative safeguards have been implemented.
8. RETENTION PERIOD
Your personal data will be retained for the period required under applicable legislation or for as long as necessary to fulfil the purposes for which it was collected.
Upon expiration of the applicable retention period, your personal data will be deleted, destroyed, or anonymized in accordance with the relevant legal requirements.
9. DATA SECURITY
Aetra Legal implements appropriate technical and organizational measures to:
  • Prevent unlawful processing of personal data;
  • Prevent unauthorized access;
  • Ensure the secure storage and protection of personal data.
These measures include access controls, information security policies, technical safeguards, and organizational procedures.
10. COOKIES
Our website may use cookies to improve user experience, measure website performance, and maintain website security.
Information collected through cookies is processed in accordance with applicable legislation.
11. YOUR RIGHTS UNDER KVKK
Pursuant to Article 11 of the Turkish Personal Data Protection Law, you have the right to:
  • Learn whether your personal data is being processed;
  • Request information regarding processed personal data;
  • Learn the purposes of processing;
  • Learn whether your personal data is used in accordance with those purposes;
  • Learn the third parties to whom your personal data has been transferred;
  • Request correction of incomplete or inaccurate personal data;
  • Request deletion or destruction of personal data;
  • Request notification of corrections or deletions to third parties where applicable;
  • Object to decisions based solely on automated processing that produce legal consequences concerning you;
  • Request compensation if you suffer damage due to unlawful processing of your personal data.
12. HOW TO EXERCISE YOUR RIGHTS
You may submit your requests under the KVKK to Aetra Legal in writing or through any other method permitted by applicable legislation.
Your request will be evaluated and responded to as soon as possible and no later than thirty (30) days. Responses are generally provided free of charge; however, where the request requires additional costs, fees determined by the Turkish Personal Data Protection Board may apply.
13. CONTACT
For any questions or requests regarding the processing of your personal data, please contact:
AETRA LEGAL
E-mail: info@aetralegal.com
Website: https://www.aetralegal.com
Address: Merkezefendi Mah. Mevlana Cad. Tercüman Sitesi A2 Blok D:66, Cevizlibağ, Zeytinburnu, Istanbul, Türkiye
Aetra Legal reserves the right to amend this Privacy Notice in accordance with applicable legislation.